Organised your Work Space -USE *5S* Method(CA/CS/CMA Firms, Law Firms, Architects etc.)

5S Method explains *how a work space should be organized* for *efficiency* and *effectiveness* by *identifying and storing* the items used, *maintaining the area and items*, and *sustaining the new order*.

*Sort (Seiri)*

  • Make work easier by eliminating obstacles and evaluate necessary items with regard to cost or other factors.
  • Reduce chances of being disturbed with unnecessary items.
  • Prevent accumulation of unnecessary items.

  • Set In Order (Seiton)
  • Arrange all necessary items into their most efficient and accessible arrangements so that they can be easily selected for use and make workflow smooth and easy.
  • Ensure first-in-first-out FIFO basis, so that it is easy to find and pick up necessary items.
  • Place components according to their uses, with the frequently used components being neared to the work.
  • Shine (Seiso)
  • Clean your workplace on daily basis completely or set cleaning frequency.
  • Keep workplace safe, easy to work, clean and pleasing to work in.
  • In an unfamiliar environment, people must be able to detect any problems within 50 feet.
  • Standardize (Seiketsu)
  • Standardize the best practices in the work area.
  • Maintain high standards, orderliness, everything in order and according to its standard.
  •  Every process has a standard.
  • Sustain (Shitsuke)
  • Not harmful to anyone, training and discipline, to maintain proper order.
  • Also translates as “do without being told”.
  • Training is goal-oriented process. Its resulting feedback is necessary monthly.

Professionals firm (CA/CS/CMA Firms, Law Firms, Architects etc.) having huge amounts of paperwork and this not only makes processes slower but also allows errors to be introduced.  5S is a method of both cleaning out of working area and maintaining the cleanliness to improve process quality.

Author: Business So Simple

Hi, I am business consultant working with a team of Chartered Accountants, Company Secretaries, Lawyers & MBAs. I am promoter of " Make Your Business So Simple" "Make Education So Simple" Make Life So Simple" Make Legal Affairs So Simple".

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